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Fastbase Accounting System - Online Manual

Utilities - Transaction Definitions

Document 102807/1

Entered Fri, 17 Jan 2003 15:02 by
Updated Mon, 17 Dec 2007 16:46

All transaction types in FastBase are user/system definable. This gives FastBase the flexibility to add new transaction types for varying tasks, enhancing ease of use and integration with your companies workflows.

Transaction Code:
This must be a 5 character code, the first two letters represent the module, eg: AP, AR, GL etc. The code cannot be changed once any transactions have been entered.

Transaction Name:
Enter the name of the transaction, this appears on enquiry screens, reports and can also appear on the customer statement or supplier remittance advice if required.


Document 102807/2

Updated Mon, 30 Jun 2003 10:59

Menu Sequence:
Enter a sequence number, all transactions are sorted on the menus by their sequence number.

Transaction Type:
Specify the transaction type, either Invoice, Credit, Journal, Payment, Transfer etc. All transactions have a type which determines the data entry and processing requirements.

Default Sign:
Specify 'Add' or 'Subtract'.

History Only?:
If this transaction is for historical purposes only then set this to 'Yes'. Normally this is only set by FastBase support for invoice history transactions which have been converted from another accounting system. History transactions have no effect on the account balances.

Default Tax:
Specify the default tax, either Inclusive, Exclusive or None.
Journal type transactions should be set with no tax (none).

Transaction Numbering:
Specify manual, automatic (by company) or automatic (by branch) numbering.
Manual numbering means the user must enter a reference number on every transaction.
Automatic by company means the system has one sequence number for the entire company.
Automatic by branch means the system has one sequence number for each branch.
See Utilities - Transaction Numbering for details about specifying the reference numbers.

Standing Transactions?:
Standing Type:
If this is a standing transaction select 'Yes', you will then have to specify the transaction type that is created when this standing transaction is created. See Process Standing Transactions for details.

Data Entry

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One-click Entry Option?:
Set this option to 'Yes' to put this transaction at the top of the 'Transactions' menu for quick entry. The user can select this transaction and start entering details without having to create or select an existing batch. See General Transaction Notes for notes about entering transactions.

Sort Transactions:
This option determines the sort sequence of transactions within each batch. Transactions are usually sorted in their entered sequence.

Sort Line Items:
Most transactions record the line items in the entered sequence, this is the preferred option for all transaction types. You can sort the line items by account number if required.

Default Module:
Default Account:
Some transactions will have an option to specify the default account.
Note: if you change the default module you will have to save the transaction then re-select it to enter the default account.

Security for Entry:
Security for Enquiry:
Enter the security levels required to enter and enquire on this transaction type.
Security should be high for credit, journal and cash type transactions. These transactions would usually only be entered for the credit controller or administration staff. See Users for user security details.
Level "10" is to disable this transaction.


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Print Layout?:
Enter 'Yes' to print a form when the transaction is saved. Not all transactions support this feature.

Stationery Layout:
Select the default stationery layout used when printing this transaction, see Utilities - Stationery Layouts for details about creating layouts.
Some transaction types (eg: customer invoices, customer credits) will have a default form they use anyway.

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