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Fastbase Accounting System - Online Manual

Utilities - Codes

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Entered Fri, 17 Jan 2003 14:58 by
Updated Wed, 3 Jun 2009 14:55

Codes in FastBase are used as a secondary classification on all accounts.

For Accounts Payable this is generally left blank until further reporting requirements are defined.
For Accounts Receivable the codes are used to represent Salespeople.
For General Ledger codes can be used for further classification of Income and Expense accounts.
For Inventory codes are used for additional breakdown of stock items.

Select each module to maintain the list of codes.
The name of each code (the "Code Description") is defined for each module in the Utilities - Modules option.

Supplier Codes

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Enter the code and description, no other details are required.

Customer Salespeople

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As well as entering the salesperson code (usually their initials) and their name you must also specify the following:

Standard Commission:
Enter the standard commission rate, this can be reported on the Customer Sales Analysis Report.
Commission rates can also be specified by product type, press the 'Commission Rates' button.

Minimum Sales Margin:
Enter the minimum margin allowed by this salesperson. If the margin falls below this level they will need to get supervisor access to override the system.
Only enter a minimum margin here if it varies from the system default as defined in Utilities - Module: Accounts Receivable.

Sales Budgets:
You can enter sales budgets for each salesperson.These figures can be reported in the Customer Sales Analysis Report. Press the 'Sales Budget' button to maintain these figures.

Asset Subtypes

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Enter the code and description.
You can also specify the default depreciation method/rate and asset control accounts.
See Asset Types for details.

General Ledger Subtypes

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Enter the subtype and description.
Usually GL subtypes would be used to further classify income or expense accounts.
The Profit & Loss Report report can print detail or summary reports based on the account subtypes.

Inventory Categories

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Enter the category code and description.
You can also specify alternate stock and sales accounts by category if required. This is not usually recommended.

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